# 5.9. Secretary ### 5.9. Secretary The Secretary shall keep or cause to be kept at the Principal Office and any other place that the Board specifies a book of minutes of all meetings and actions of the Board. The minutes of each meeting shall state the time and place that it was held, whether it was regular or special, if a special meeting notice was given, the names of those present or represented at the meetings, and the proceedings of the meeting. Similar minutes shall be kept for the meetings of any committee if required by the Board. The Secretary shall provide or cause to be given notice of all meetings of the Board required to be given under these Bylaws or by law, shall keep the corporate seal in safe custody, and shall have any other powers and perform any other duties that are prescribed by the Board or the Bylaws or the President. The Secretary and Treasurer will jointly produce an Annual Report to the Board per Article 7.2. The secretary shall maintain records of board member's terms of office. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://governance.svgmc.org/governing-documents/svgmc-bylaws/article-5-officers/5.9.-secretary.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.